How we use Internode to run Internode

Before we made Internode our project management tool, we'd already cycled through most of the alternatives. Notion, ClickUp, Jira, and finally Linear, which we stuck with the longest. A few months ago, we cancelled every subscription and moved the whole team onto Internode full time - not just for project management, but for context management and as a company second brain as we think, we should be our first customers.

We are going to tell you what we learned along the way, and present the workflows that have actually changed how we work.

The problem we kept running into

We're a team of three, plus two people helping with marketing, branding, and product design. We're based in San Francisco but constantly moving and working remotely, so almost everything happens over recorded calls. A daily standup, three or four mandatory meetings on product, strategy, marketing and sales - plus investor calls, advisor calls, and the random one-on-ones. In a given week, we have somewhere between 10 and 15 meetings.

What we noticed is that maybe 20% of the ideas and tasks we generated in those meetings actually survived them. At first we thought we needed better meetings, or better notes or more discipline. We did make alignments, implemented retros and dedicated projects, but we realized that this issue is a human limitation - our brain isn't built to remember everything, and that's a feature, not a bug. Throwing more energy at note-taking wasn't going to fix it. (Although we tried it.)

We also kept hitting the same wall when we used Claude or ChatGPT to draft emails, reports, or tickets. The model wasn't the bottleneck. The context was. We'd spend more time pasting in transcripts, ticket descriptions, and related files than we did on the actual prompt. So we replaced the stack. Now we use Slack for chat, Google Meet for meetings, and Internode for everything else: project and context management, and as the second brain that ties our conversations to the work. Here's how that actually plays out, day to day.

Meetings that turn themselves into tickets

We have a standup every weekday and around five longer meetings each week. Inside Internode, we've set up five teams - marketing, design, sales, development, and general - and inside each team we create projects manually, things like "Marketing Campaign 1.0" or "Website Design."
Sprints sit on top, pulling tasks across projects, and each team picks its own statuses so they can track work the way they want to. After every call, a new “available meeting” card appears in Internode with the participants and a transcript. We click ingest, and Internode surfaces every task, idea, and decision that came up - already grouped, already assigned to the right person where it can tell.

Opening Internode in the morning feels less like checking a tool and more like reading the digest of yesterday's brain. The tickets aren't floating in a vacuum either; each one is linked to the meeting it came from, the people in the room, and the decisions around it.

Project updates that show up in Slack on their own

Sometimes we'll leave a quick comment on a project at the end of the day - what we accomplished, what's still in progress. The tickets inside the project might still be open, but the project itself has a heartbeat. Internode pipes those updates straight into Slack channels. Two or three minutes of scrolling in the morning is enough to know where every relevant project stands. Nobody has to write a status report, and nobody has to chase one.

Reports and change logs, written from real context

Because Internode holds the highest-quality context of every conversation we've had, we use it to draft documents directly.
A recent example: we needed to update the change log on our website. Instead of going meeting by meeting, or project by project we asked the Internode agent to generate a weekly change log covering the past two months, pulling from our tracked tickets, ideas, and decisions. Two minutes later, we had a clean document with everyone's work grouped by week. No copy-pasting, no reconstruction. You can actually see the end results on our website.

We use the same pattern for internal reports and post-meeting summaries. The agent isn't impressive because of the model - it's impressive because the context underneath it is real.

Catching the ideas that would otherwise disappear

A small team generates somewhere between five and ten ideas a week. Most of them sit there. Not because they're bad, but because nobody turns them into tickets - there's no PM whose job it is to do that. We had an idea months ago to start sending cold outbound emails. It just sat in the brain, never made it into a sprint, never got revisited. That's the kind of thing we're trying to stop losing.

So now, once a week, we ask Internode to pull every idea from the past week, group them by topic, and turn it into an agenda for our ideation call. We walk into that meeting with our own thinking already in front of us. And once we've discussed which ones to act on, we don't write tickets afterward - Internode does that too. The tasks land in the right project, on the right team, assigned to whoever owns them.

Asking the brain questions

The other use that's become quietly essential is just asking. Things like:

• "Whose responsibility was it to finalize the new product demo video, and what was the original deadline?

• "Here are some notes I jotted down - turn them into tickets and assign them to the right people."

• "What ideas did we generate around onboarding in the last month?"

These aren't questions a normal project tool can answer. They require the conversations underneath the tickets, not just the tickets themselves. That's what makes the second brain part of this useful - it's not a wiki we have to maintain, it's a record that builds itself.

What we actually believe about this

The reason we built Internode the way we did, is that we kept arriving at the same conclusion from different angles: no matter how good your model is, no matter how many MCPs you've wired up, no matter how AI-mature your company is, the output is only as good as the context you can give it. Conversations, documents, meetings, emails - if those aren't captured and connected, you're prompting blind.

We also know not every team is ready to hand work over to an agent on day one. Some companies are deep into AI workflows; others are still figuring out where to start. So Internode works whether you're using the AI parts or not. You can use it as a free project management tool today, build up the company brain in the background, and turn on the agent workflows when you're ready for them.

For us, the unlock was realizing we weren't lazy and we didn't need better discipline. We needed a tool that didn't lose what we said the moment we stopped saying it. That's what we built, and it's what we use every day to run the team that built it. If you are interested to see what Internode can do for you and for your team, feel free to schedule a demo with us and we would be happy to walk you over the key steps.